Configurable Workflows
Configure your own processes into the software, or implement innovations and best practices from across our global network.
Get granular control of your workflows
3SS offers over 900 configuration points allowing custom workflows, approvals, billings and invoice scenarios. Your process can be configured to meet the guidelines and regulations based on your locations, the types of jobs you are posting, or variations throughout your divisions and departments.
We’re continuously delivering new features and updates through our 5-week sprints, including 3 to 4 major releases per year, which means our system evolves with you. Our development is based on feedback from our customers and their users, as well as our own ideas and technological developments elsewhere.
We make all these new features available to all our customers to be used at their discretion. So you don’t just benefit from our expertise or your own, but you can implement innovations from across our global network if you desire. You don’t have to change how you work if you don’t want to, and you won’t have to suffer long periods of downtime.
Requests
A job posting created in 3 Story Software provides the job requirements to suppliers in a standardized and detailed format. A new requisition can be created quickly in only two clicks using templates. Users can also create a job posting from a previous requisition. The job posting includes items such as qualifications, certification management, complex rate cards and user-defined fields. Configure your requisition process with, or without approvals; with pre-loaded job descriptions and requirements. Approval mechanisms can include multiple authorization levels, be tied to financial limits and include multiple departments.
Compliance & On/Offboarding
Compliance requirements can be defined by the MSP or client to satisfy internal policies and external regulations. Forms can be uploaded or documents signed through DocuSign. This module handles drug screens, background investigations, education checks, Visas, equipment receipts and any other required documentation. The application notifies managers if compliance items are due or missing.
Whether it’s a standard drug screen during the onboarding process, compliance requirements for specific clients and jurisdictions, or offboarding checklists — every aspect of the process can be inputted into the application and leveraged to reduce risk and create an audit trail. The #1 audit fail? That clients don’t receive all of their property back, including badges and passwords — this and more can be managed through 3SS.
Time & Expense
3SS has rich time and expense functionality with workflows, worker time entry and budgetary controls based on the Job Type and/or Location. Timesheets can be customized to meet your needs on a site-level or client-level, everything from break hours, cost codes, WBS codes, and start and end times can be made as a requirement, or not. You can create timesheet templates, and timesheets can be as simple or as complicated as needed based on the client.
Time entered by Workers is approved by client managers and available for invoicing based on the client schedule. Invoice files can be electronically interfaced with client systems or used as input to other invoicing applications.
Invoicing
With 3 Story Software’s automated invoicing feature, an approved timesheet can be automatically converted to an invoice. Invoices can be created for a client, consolidated for an MSP, or split out by supplier. Accounting and billing code information is captured up front on the job posting and is then tied to the assignment, timesheet and invoice, thereby eliminating any need for three-way reconciliation. Invoice adjustments such as local tax rules, the application of GST and discounts are automatically applied based on the location of the work. The output file from suppliers can be used as needed, for direct input into your accounting system or for creation of PDF invoices.